Decision details

RESOLVED

KEY DECISION

That the Executive:

a)             Authorised procurement for purchase of fuel via Fuel Cards, subject to the outcome of reviewing the use of the Council’s existing General Purchase Card system.

b)             Delegated authority to procure and sign the necessary contracts to the Executive Member for Highways, Travel and Assetsin consultation with the Assistant Director for Assets and Environment.

c)             Adopted the Fuel Card Policy in Appendix A to the report.

Reason for Recommendation: The reason for the recommendations is that it will ensure the most cost-effective approach for the purchase of essential fuel via a fuel card provider and ensure the authority is compliant with its obligations under the Public Contracts Regulations 2015, and its own procurement rules.

It has been a recommendation of the Council’s Internal Auditor to introduce a corporate fuel policy to provide a sound basis on which corporate fuel cards are to be used and accounted for.

Alternative Options Considered:

The Council has limited other options but to reprocure fuel cards to operate its fleet. Whilst the Council does operate a bulk fuel supply to operate part of the fleet, this is not appropriate for all vehicles given the proximity to those supplies and the vehicles operating base. Therefore, access to forecourt supplies is vital.