Decision details

RESOLVED

KEY DECISION

That the Executive:

a)    Confirmed the preferred procurement route for a cleaning service contract via an appropriate framework agreement.

b)    Delegated authority to the Executive Member for Highways, Transport and Assets, in consultation with the Assistant Director of Assets & Environment to:

                               i.        finalise the scope of services, list of buildings and the preferred service standards to be specified.

                              ii.        ensure scalability and willingness of the supplier to invest are included as key requirements.

                             iii.        to enter into the necessary contractual arrangements to secure best value for delivering the cleaning service.

Reasons for Recommendations:

·         The recommendation provides a cost-effective solution, which can be deployed to suit the changes in service need and delivery throughout the contract period.

·         The proposed option will provide a reliable cleaning service, provision to monitor contractor performance, providing quality services for North Northamptonshire residents.

·         The proposed framework route will allow flexibility to add and remove the buildings covered by the contract as the Council’s estate is reviewed and evolves over the coming years. 

Alternative Options Considered: A number of alternative options were considered by both operational managers and procurement colleagues, including building an in-house team or undertaking the bespoke procurement of a new Cleaning Services contract. The preferred option was deemed to offer the best value for money to the Council in terms of time to deploy the new arrangements, access to established providers, procurement costs, risk and overall value for money.