Decision details

RESOLVED:

KEY DECISION

That the Executive;

a)     Authorised the commencement of procurement for specialised vehicle hire to support transportation needs within Adult Social Care in North Northamptonshire

b)     Delegated authority to the Executive Member for Highways, Travel & Assets, in consultation with the Assistant Director for Assets & Environment to take any further decisions and /or actions required to conclude   the procurement, contract award and implementation of the provision of vehicles for the Adult Social Care.

Reason for Recommendation:The recommended course of action is the most cost-effective and enables the Council to make informed decisions regarding its medium-term financial planning. It ensures the authority complies with its obligations under the Public Contracts Regulations 2015 and has a legally procured, compliant contract which demonstrates best value in respect of the provision of specialist vehicles.

Alternative options considered: Do nothing – however; this leaves the Council open to challenge and increases the risk that the Council will be left without the provision to fulfil its transport responsibilities within the service area. As the contract will expire in November, this could put the Council at risk of exploitation by the current supplier and from challenge from potential bidders who have not been given the opportunity to bid for the services.

Outright purchase of vehicles. This was not the recommended option due to the nature of the service demands fluctuating, resulting in the need for a greater or reduced number of vehicles at any one time, and user requirements impacting the specification of the minibus.