Agenda item

Highways Procurement

Decision:

RESOLVED:

 

KEY DECISION

 

That the Executive:

 

a)    Noted the continued progress to procure new arrangements for highways and transport services and the readiness to make an award post Final Tender submission and evaluation;

 

b)    Agreed to delegate authority to the Executive Member for Highways, Travel and Assets in consultation with the Executive Member for Finance and the Executive Director for Place and Economy, Executive Director for Finance and the Monitoring Officer to award the contract and to take any further decisions and /or actions required to conclude the procurement.

 

 

Reason for Recommendations:

 

·         The Council has a statutory duty to provide highways services as set out in the Highways Act 1980, which are currently met by the hosting arrangement with WNC;

 

·         The Council must provide these services and the Council is procuring a new contract in order to do so in the future;

 

·         Failure to make an award will have a number of implications for the Council, not least the need to establish and mobilise alternative delivery arrangements from the end of the KierWSP contract in September 2022 and the cost and risk associated with commissioning and /or delivering an alternative solution in the medium to long term;

 

·         The delegations requested will enable the procurement process to proceed with appropriate governance through to its conclusion within the required timeframes.

 

Alternative Options Considered – The Executive could decide not to delegate authority to the Executive Member for Highways, Travel and Assets. This would require the Executive to make a decision relating to the award of the contract at a future meeting. Given the timeframes involved in completing the procurement process, awarding the contract and mobilising the new contract, this would require the timeframes to be adjusted and more time created to complete all these steps.  This may require an extension of the current contract with KierWSP and the hosting arrangements with WNC.

 

Minutes:

Cllr Graham Lawman, Executive Member for Highways, Travel and Assets introduced a report that updated Executive on the project to procure a new highways contract for the Council and sought approval to delegate authority to award the contract to the successful bidder to the Executive Member for Highways, Travel and Assets, in consultation with the Executive Member for Finance and Transformation, the Executive Director for Place and Economy, the Executive Director for Finance and the Monitoring Officer.

 

Cllr Lawman stated that the condition of highways and pathways in North Northamptonshire was of paramount importance to the Council and, more importantly, residents and businesses, so it was important to get the best service possible.

 

The Executive noted that the Highways contract was one of the largest and most complex contracts that the Council let, with a lengthy procurement process started by the former County Council and continued by the Council in partnership with West Northamptonshire Council drawing to a conclusion.

 

It was heard that there were three bids currently being considered by officers alongside consultants and advisors. Procurement rules for the contract were based upon 50% price and 50% quality, meaning that the bid scoring the best would automatically be awarded the contract, subject to legal and other formalities and due diligence.

 

Members noted that whilst Executive and Council would be kept fully apprised of the process, there was no opportunity for Executive to select or interview as part of it. As part of the Council’s declaration to be carbon zero by 2030, this had been introduced into the process to ensure compliance by the contractor.

 

Cllr Lawman concluded by stating that as the Council had a degree of certainty about government funding for the next three years, it must ensure that it got best value for money alongside improving the highways network to the highest level.

 

 

RESOLVED:

 

KEY DECISION

 

That the Executive:

 

a)    Noted the continued progress to procure new arrangements for highways and transport services and the readiness to make an award post Final Tender submission and evaluation;

 

b)    Agreed to delegate authority to the Executive Member for Highways, Travel and Assets in consultation with the Executive Member for Finance and the Executive Director for Place and Economy, Executive Director for Finance and the Monitoring Officer to award the contract and to take any further decisions and /or actions required to conclude the procurement.

 

 

Reason for Recommendations:

 

·         The Council has a statutory duty to provide highways services as set out in the Highways Act 1980, which are currently met by the hosting arrangement with WNC;

 

·         The Council must provide these services and the Council is procuring a new contract in order to do so in the future;

 

·         Failure to make an award will have a number of implications for the Council, not least the need to establish and mobilise alternative delivery arrangements from the end of the KierWSP contract in September 2022 and the cost and risk associated with commissioning and /or delivering an alternative solution in the medium to long term;

 

·         The delegations requested will enable the procurement process to proceed with appropriate governance through to its conclusion within the required timeframes.

 

Alternative Options Considered – The Executive could decide not to delegate authority to the Executive Member for Highways, Travel and Assets. This would require the Executive to make a decision relating to the award of the contract at a future meeting. Given the timeframes involved in completing the procurement process, awarding the contract and mobilising the new contract, this would require the timeframes to be adjusted and more time created to complete all these steps.  This may require an extension of the current contract with KierWSP and the hosting arrangements with WNC.

 

Supporting documents: