Agenda and minutes

Shared Services Joint Committee - Wednesday 9th June, 2021 2.00 pm

Venue: Council Offices

Items
No. Item

SSJC/1

Election of Joint Chairs

Minutes:

RESOLVED that Councillors Smithers and Nunn be elected Co-Chairs of the Shared Services Joint Committee.

 

SSJC/2

Appointment of Deputy Chairs

Minutes:

RESOLVED that this item be deferred to the next meeting of the Shared Services Joint Committee.

 

SSJC/3

Apologies for non-attendance

Minutes:

RESOLVEDthat apologies for absence be received from Lisa Hyde (Director of Transformation - North), Martin Henry (Executive Director, Finance – West), Catherine Whitehead (Director of Legal and Democratic – West) and Veronica Watling (Project Manager – Transformation – West).

 

SSJC/4

Notification of requests to address the meeting

Minutes:

None.

SSJC/5

Members' Declarations of Interest

Minutes:

None.

SSJC/6

Shared Services Joint Committee - Terms of Reference pdf icon PDF 301 KB

Additional documents:

Minutes:

A report was submitted which sought approval for the Terms of Reference for the Shared Services Joint Committee.

 

It was noted that the Terms of Reference appended to the report had been approved by both North Northamptonshire Council and West Northamptonshire Councils.

 

RESOLVED that the Terms of Reference for the Northamptonshire Shared Services Joint Committee be approved.

 

SSJC/7

Synopsis of the Inter-Authority Agreement between WNC and NNC pdf icon PDF 273 KB

Additional documents:

Minutes:

A report was submitted which provided a synopsis of progress to date in respect of the Inter Authority Agreement (IAA) between NNC and WNC and the governance arrangements being developed to support the management of the agreement and associated schedules. A list of delegated functions and services, the IAA and associated schedules were submitted as appendices to the report.

 

Members noted that a blueprint document had been approved by the Shadow Executives of both authorities in September 2020.  Members’ attention was drawn to the high-level approach to governance, service plans and key performance indicators. The need to work through service plans to enable the joint committee to manage services was emphasised and it was noted that the Shared Services Joint Committee was a decision-making body.

 

A slide was presented which set out the Transformation Governance Structure. The transformation agenda included ongoing work.

 

Members welcomed the report and appendices, acknowledging that governance was vital, as was the awareness of members. This would ensure sustainability of both Councils, enabling them to move forward with the work as quickly as possible to achieve objectives.

 

RESOLVED that:-

 

(a)     the establishment of a Joint Officer Board and Joint Committee, pursuant to the terms of the Inter Authority Agreement, be noted;

(b)     the completion of the Schedules to the Inter Authority Agreement be noted; and

(c)     the detailed governance arrangements to support the inter Authority Agreement be approved

 


 

Reasons for decision:

 

·         To ensure that Members are brought up to speed with the development of the Inter Authority arrangements

·         Detailed governance arrangements would support the consideration of the decision-making across the two authorities in relation to the management for the shared services and also the arrangements and implications of disaggregation.

 

SSJC/8

Transformation Service Plan Delivery pdf icon PDF 241 KB

Additional documents:

Minutes:

A report was submitted which provided a high-level overview and update of the transformation project approach and delivery timeline which would facilitate the creation of the IAA service plans.

 

It was noted that finance information and key performance indicators would be added at a later date and members’ attention was drawn to the high-level delivery plan and timeline, which was attached as an appendix to the report. Service Plan information would be monitored and reported upon.

 

RESOLVED that the report be noted.

 

 

SSJC/9

Schedule of Meetings for 2021-22 pdf icon PDF 46 KB

Minutes:

A report was submitted which advised members of the schedule of meetings and locations for the Shared Services Joint Committee for the 2021-22 municipal year. It was noted that venues would be advised separately and would rotate between the north and the west.

 

RESOLVED  that the schedule of meetings for the 2021-22 municipal year be noted.