Decision details

Highways Procurement

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decision:

RESOLVED:

 

KEY DECISION

 

That the Executive:

 

a)    Noted the continued progress to procure new arrangements for highways and transport services and the readiness to make an award post Final Tender submission and evaluation;

 

b)    Agreed to delegate authority to the Executive Member for Highways, Travel and Assets in consultation with the Executive Member for Finance and the Executive Director for Place and Economy, Executive Director for Finance and the Monitoring Officer to award the contract and to take any further decisions and /or actions required to conclude the procurement.

 

 

Reason for Recommendations:

 

·         The Council has a statutory duty to provide highways services as set out in the Highways Act 1980, which are currently met by the hosting arrangement with WNC;

 

·         The Council must provide these services and the Council is procuring a new contract in order to do so in the future;

 

·         Failure to make an award will have a number of implications for the Council, not least the need to establish and mobilise alternative delivery arrangements from the end of the KierWSP contract in September 2022 and the cost and risk associated with commissioning and /or delivering an alternative solution in the medium to long term;

 

·         The delegations requested will enable the procurement process to proceed with appropriate governance through to its conclusion within the required timeframes.

 

Alternative Options Considered – The Executive could decide not to delegate authority to the Executive Member for Highways, Travel and Assets. This would require the Executive to make a decision relating to the award of the contract at a future meeting. Given the timeframes involved in completing the procurement process, awarding the contract and mobilising the new contract, this would require the timeframes to be adjusted and more time created to complete all these steps.  This may require an extension of the current contract with KierWSP and the hosting arrangements with WNC.

 

Publication date: 19/05/2022

Date of decision: 19/05/2022

Decided at meeting: 19/05/2022 - Executive

Effective from: 27/05/2022

Accompanying Documents: